Privacy Policy

Tygerberg Children’s Choir
Website: www.tcc.co.za
Last updated: 17 February 2026

The Tygerberg Children’s Choir (“TCC”, “the Choir”, “we”, “us”, “our”) is committed to protecting personal information and ensuring compliance with the Protection of Personal Information Act 4 of 2013 (“POPIA”).

This Privacy Policy explains how we collect, use, store and protect personal information.

1. INFORMATION WE COLLECT

We collect personal information that you choose to provide when you contact us, submit a form, apply for auditions, or make a donation. This may include names, contact details, and information necessary to respond to your enquiry or process your request.

Where auditions or membership relate to a child, we may collect information about the child that is necessary for administration, communication and participation in Choir activities, as well as any information you choose to disclose in support of the application.

We may also collect limited technical information when you use our website, such as device or usage data, through cookies or analytics tools.

2. COLLECTION OF INFORMATION RELATING TO MINORS

As the Choir works with children, personal information relating to minors is collected with the knowledge and consent of a parent or legal guardian.

Parents or guardians submitting audition or membership forms confirm that they are authorised to provide the information on behalf of the child.

3. PURPOSE OF PROCESSING

Personal information is processed for legitimate organisational purposes, including:

  • Managing auditions and membership

  • Communicating with parents, donors and supporters

  • Coordinating rehearsals, performances and tours

  • Processing donations and maintaining donor records

  • Meeting legal and regulatory obligations

We do not sell personal information to third parties.

4. MEDIA AND PHOTOGRAPHY

Photographs, video recordings and audio recordings may be taken during rehearsals, performances, tours and related events.

These materials may be used for the Choir’s website, social media platforms, marketing materials, media releases and archival purposes.

Where required, consent for media usage is obtained from parents or guardians.

5. SHARING OF INFORMATION

We may share personal information where reasonably necessary, including with service providers assisting with administration or IT services, event organisers, travel providers for tours, or professional advisers where legally required.

All third parties are expected to process personal information lawfully and securely.

6. DATA SECURITY

We take reasonable technical and organisational measures to protect personal information against loss, unauthorised access, misuse or disclosure.

While we strive to safeguard information, no system can be guaranteed to be completely secure.

7. DATA RETENTION

Personal information is retained only for as long as necessary to fulfil the purpose for which it was collected, or as required by law.

Membership, audition and donor records may be retained for administrative, compliance and historical purposes.

8. YOUR RIGHTS UNDER POPIA

In terms of POPIA, you have the right to:

  • Request access to your personal information

  • Request correction of inaccurate information

  • Request deletion of personal information where appropriate

  • Object to processing in certain circumstances

  • Lodge a complaint with the Information Regulator of South Africa

Requests may be submitted using the contact details below.

9. COOKIES AND WEBSITE USAGE

The Website may use cookies or similar technologies to improve functionality and understand how visitors use the site.

You may manage cookies through your browser settings. Disabling cookies may affect certain features of the Website.

10. CONTACT

If you have any questions about this Privacy Policy or wish to exercise your rights, please contact:

Email: admin@tcc.co.za
Phone Number: +27 82 940 9579